myBama
Student Involvement

Event Components

Amplified Sound 

Amplified sound refers to the use of electronic devices (e.g., speakers, microphones, or public address systems) to project sound during events, activities or programs. While amplified sound can support activity and engagement, its use must be balanced with the University’s academic mission and the needs of the campus community. 

Student organizations seeking to use amplified sound are required to follow all University Guidelines, Space Reservation Guidelines and the Grounds Use Policy. Intended usage of amplified sound should be stated in your mySOURCE event registration form for review and approval. 

Food and Beverages 

Food at events should be pre-packaged or provided by an approved caterer. 

Any organization hosting an event where food is present and there is any exchange of money at all for an event, including the sale of an entrance ticket or wristband (i.e., an event where tickets are sold in exchange for entrance and food), even if not stated specifically for food, the applicant must submit an exemption application to the Environmental Health and Safety at least one week (five business days) in advance. 

Once this form is received, EHS will forward to the Tuscaloosa County Health Department. Please note that a separate exemption request must be completed for each event. In addition, if food is provided for an event where attendance includes anyone other than University of Alabama students and staff, the chapter must submit an Exemption application.  This would include meetings, programs, or events where alumnae/alumni are present, as well as any non-UA affiliated attendees and will include Game Day Tailgates this Fall.  The organization must submit an Exemption application for these events as well to EHS at least one week (five business days) in advance. 

If you have any questions, please contact Margaret Barrett with UA Environmental Health and Safety (EHS) at mmbarrett@ua.edu or 205-348-1753.  You may also review details on the EHS webpage. 

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