The resources below cover everything from planning events and handling money to promoting your group and keeping members safe. Take a look so your organization is ready to follow UA guidelines.
Chalking Guidelines
Official University policies and procedures regarding sanctioned chalking areas and approved surface spaces for advertising can be found in the Facilities and Grounds Use Policy on the UA Policies website.
Child Protection and Hazing Acknowledgements
UA requires the officers and advisors of a registered campus organization to complete the Child Protection and Hazing Acknowledgement form. See the Renew an Org page to initiate the form.
This form is a requirement for renewal of your organization and must be submitted and processed in our office before your organization is officially recognized.
Constitution Writing Guide
The Constitution Writing Guide outlines a standard format for the required organizational constitution. Please review carefully as some aspects are required per UA Guidelines.
Hazing Policy
The University of Alabama is committed to providing an environment for students, employees, and campus visitors that is free from all forms of hazing. Hazing Policy
Institutional Neutrality
The University of Alabama System Board of Trustees has codified UA’s longstanding practice of institutional neutrality. This policy requires that UA remain neutral on political and social issues unless the issue directly affects any aspects of the university’s core operations as determined by the Board of Trustees. It is, therefore, important that individuals exercising their First Amendment rights do not purport to be speaking on behalf of the university. Further, UA’s commitment to respecting the free speech rights of members of the campus community and others should not be construed as an endorsement by UA of any particular speech or expressive activity.
Portable Credit Card/Reader Policy
The emergence of Portable Debit/CC Readers has made the process of collecting funds, donations, and monies from student organization members and patrons extremely easy. However, this process can also present a number of security and risk issues that student organizations should be aware of. Review recommendations provided regarding these issues via this Portable Credit Card/Reader Policy.
Social Event Guidelines and Addendum
Provides organizations with details regarding social event policies and procedures. For info regarding swap contract, see below.
Social Media Tips
Strategic Communications provides organizations with details regarding UA’s Social Media guidelines and recommendations for engagement on social media platforms.
Student Handbook
Official University policies and procedures governing all students at The University of Alabama are included in the Student Handbook.
Student Org Portable Credit Reader Policy
The Student Org Portable Credit Reader Policy provides organizations with details regarding UA’s policy on the use of personal or organization portable debit and credit card readers on campus.
Swap Contract
The Swap Contract provides organizations with parameters related to the agreement between two organizations who are hosting a social swap event. Please use our Swap Contract DocuSign form to complete each contract.
University Trademark and Licensing
The University Trademark and Licensing site includes a list of all UA trademarks and the application to utilize UA trademarks on promotional materials. Student organizations who wish to utilize UA trademarked symbols, should review this policy and go through the proper channels for approval of their designs.